Share Documents
Share documents with collaborators and control access.
Sharing Methods
Share with Team Members
Open the document
Navigate to the document you want to share.
Click Share
Click the Share button in the toolbar.
Enter team member’s email
Type the email address of the person you want to share with.
Select permission level
Choose the appropriate permission level for the recipient.
Send Invite
Click Send Invite to share the document.
Generate a Share Link
Open the document
Navigate to the document you want to share.
Get link
Click Share then Get Link.
Choose access level
Select the access level for anyone with the link:
- View only - Recipients can view
- Comment - Recipients can add comments
- Edit - Recipients can edit
Copy and share
Copy the link and share it with your recipients.
Share with Organization
Make a document available to your entire organization:
- Open the document
- Click Share then Organization
- Select permission level
- Click Share
Permission Levels
| Permission | View | Comment | Edit | Download | Delete |
|---|---|---|---|---|---|
| Viewer | ✓ | - | - | - | - |
| Commenter | ✓ | ✓ | - | - | - |
| Editor | ✓ | ✓ | ✓ | ✓ | - |
| Owner | ✓ | ✓ | ✓ | ✓ | ✓ |
Managing Access
View Who Has Access
- Open the document
- Click Share
- View the list of people with access
Change Permissions
- Open the document
- Click Share
- Find the person
- Click their permission level
- Select new permission
Remove Access
- Open the document
- Click Share
- Find the person
- Click Remove
Removing access is immediate. The person will lose access to the document as soon as you click Remove.
Link Settings
Expiring Links
Set links to expire after a certain time:
- Click Get Link then Settings
- Enable Expiration
- Set expiration date
Password Protection
Require a password to access the link:
- Click Get Link then Settings
- Enable Password
- Enter a password
Download Prevention
Prevent recipients from downloading:
- Click Get Link then Settings
- Disable Allow download
Next Steps
- Organize & Manage - Organize shared documents with folders
- Document Properties - View and edit document metadata
- Collaboration - Learn more about team collaboration features
Last updated on