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E-SignComplianceCertificate of Completion

Certificate of Completion

Proof of signing included with completed documents.

E-Sign features require a Pro plan or higher.

What is a Certificate of Completion?

A Certificate of Completion is a summary document that proves:

  • The document was signed
  • Who signed it
  • When it was signed
  • The document hasn’t been altered

Certificate Contents

Document Information

  • Original document name
  • Envelope ID
  • Completion date and time
  • Number of pages

Signer Information

For each signer:

  • Full name
  • Email address
  • Signing timestamp
  • IP address
  • Authentication method

Security Information

  • Document hash (SHA-256)
  • Certificate of authenticity
  • Tamper detection status

Certificate Format

Attached to Document

The certificate is automatically appended:

  • Added as final page(s) of signed PDF
  • Always included in downloads
  • Cannot be removed

Separate Download

Also available separately:

  1. Open completed envelope
  2. Click Download → Certificate Only
  3. Save the certificate PDF

Verification

Visual Verification

Check the certificate page:

  • Review signer names and dates
  • Verify document hash matches
  • Check for completeness

Technical Verification

  1. Open the signed PDF
  2. View document properties
  3. Check digital signature (if applicable)
  4. Compare document hash

Example Certificate

CERTIFICATE OF COMPLETION

Envelope ID: env_abc123xyz
Document: Sales Agreement.pdf
Completed: January 15, 2024 3:45 PM UTC

SIGNERS:

John Smith
john@example.com
Signed: January 14, 2024 10:30 AM UTC
IP: 192.168.1.1
Auth: Email

Jane Doe
jane@example.com
Signed: January 15, 2024 3:45 PM UTC
IP: 10.0.0.1
Auth: Email

DOCUMENT HASH (SHA-256):
a3f2c8e1b7d9...

This document was completed via Penvio E-Sign.
The document has not been modified since signing.

The Certificate of Completion provides:

  • Evidence of signing ceremony
  • Proof of signer identity
  • Timestamp verification
  • Document integrity proof

Courts accept properly documented e-signatures as evidence.

Best Practices

For Senders

  • Keep copies of all certificates
  • Store with original documents
  • Include in compliance records

For Signers

  • Download your signed copy
  • Verify certificate information
  • Keep for your records
  • Certificate serves as evidence
  • Maintain chain of custody
  • Store securely with access logs

Next Steps

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